Logistic Admin (Mandarin Speaker)

Deskripsi Pekerjaan

• Mengatur dan mengarsipkan invoice, dokumen pajak, serta tanda terima secara fisik dan digital.
• Memeriksa invoice vendor terhadap purchase order, delivery order, atau kontrak layanan.
• Menangani komunikasi administrasi, korespondensi rutin, dan email departemen.
• Menjadwalkan rapat, memesan ruang atau tautan virtual, serta melakukan input data.
• Mengelola perlengkapan kantor dan membantu kebutuhan operasional departemen.

Syarat

Ditulis lengkap seperti di sumbernya.

• Document Handling & Record Management: Systematically organize and file all approved invoices, tax documents, and receipts (both physical and digital).
• Maintain up-to-date filing systems: Scan, copy, and archive documents to ensure data is secure and easily retrievable for audits.
• Administrative Support & Communication: Handle incoming calls, route messages to the PMC team, and manage general department emails. Draft, proofread, and format basic correspondence, memos, and routine office letters.
• Invoice Checking & Tax Compliance: Perform initial checking of incoming vendor invoices against purchase orders, delivery orders, or service contracts for accuracy.
• Verify tax invoices (e.g., VAT/Withholding Tax details) to ensure compliance with standard company guidelines and local regulations.
• Follow up with vendors or the procurement team to resolve minor discrepancies in billing or missing paperwork.
• Manage office supplies for the department and assist with general office upkeep.
• Meeting Coordination & Data Entry: Schedule meetings, check calendar availability, and book meeting rooms or virtual links., data entry.

Kursus dan sertifikasi yang bisa membantu

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